This privacy notice sets out the ways in which we, Michel O’Mara Books, collect and use your personal data in connection with our publishing business. It also explains what rights you have to access or change your personal data.
You can contact us as follows:
Address: Michael O’Mara Books, 9 Lion Yard, Tremadoc Road, London, SW4 7NQ
INFORMATION WE MAY COLLECT ABOUT YOU
We will collect any information that you provide to us when you:
- are making an enquiry over the phone, email, or our website
- subscribe to our mailing lists
- submit manuscripts to us by post, email, or via our website
- enter into a contract with us to publish your book
- submit an application to a job vacancy
The information you provide to us might include your name, address, email address or phone number. If you are submitting a manuscript or job application you may also provide additional information about your academic and work history, references and any other such similar information as may be supplied.
From time to time we might ask if you would be willing to participate in our surveys; if you agree, we will also collect any information that you provide as part of that survey.
Information we collect about you
We will collect any information contained in any correspondence between us. For example, if you contact us using a query button on our website or by email or telephone, we will keep a record of that correspondence.
We will collect information that you upload or post via comment or submissions forms on our websites.
We will also collect certain anonymised information about how you use our website and the device that you use to access our website. This might include your IP address, geographical location, device information (such as your hardware model, mobile network information, unique device identifiers). The information we collect is processed by Google Analytics, a third-party website analytics service provider, on our behalf, and is collected using cookies. For more information on cookies please read our cookies section.
Information we receive from third parties
In certain circumstances, we will receive information about you from third parties. For example:
- We will receive information about you from third parties if they are referring you to us for publication. For example, if you are the co-author of a manuscript, your co-author will be required to provide us with information about you. Or if you have a literary agent making submissions on your behalf, your agent will provide us with information about you.
- If you are a job applicant, we may contact your referees to provide information about you.
HOW WE USE INFORMATION ABOUT YOU AND RECIPIENTS OF YOUR INFORMATION
We will use your information for the purposes listed below, on the basis of any of the following criteria:
- performance of your contract with us and the provision of our services to you
- your consent (where we request it)
- our legitimate interests (defined below)
We may use your information for the following purposes:
- to provide you with access to our website in a manner convenient and optimal and with personalised content relevant to you including sharing your information with our website hosts and developers (on the basis of our legitimate interest to ensure our website is presented in an effective and optimal manner).
- to enable receipt, review, editing, production and publication of your manuscript including sharing your information with our editorial and production service providers, peer-reviewers or third-party manuscript readers (on the basis of performing our contract with you).
- to administer your publishing contract, including payment of royalties and sharing your information with our royalty system software provider, payment service provider (on the basis of performing our contract with you).
- to process any job applications you submit to us, including sharing this with any third party recruitment agencies we may use.
- to keep in contact with you about our news, events, new website features or services or new books that we believe may interest you (provided that we have the requisite permission to do so).
- to carry out aggregated and anonymised research about general engagement with our website (on the basis of our legitimate interest in providing the right kinds of products and services to our website users).
- to enable us to comply with our policies and procedures and enforce our legal rights, or to protect the rights, property or safety of our employees and share your information with our technical and legal advisors (on the basis of our legitimate interests to operate a safe and lawful business or where we have a legal obligation to do so).
Our legitimate interests
Where we refer to using your information on the basis of our “legitimate interests”, we mean our legitimate business interests in conducting and managing our business and our relationship with you, including the legitimate interest we have in:
- personalising, enhancing, modifying or otherwise improving the services and/or communications that we provide to you;
- detecting and preventing fraud and operating a safe and lawful business;
- improving security and optimisation of our network, sites and services;
Where we use your information for our legitimate interests, we make sure that we take into account any potential impact that such use may have on you. Our legitimate interests don’t automatically override yours and we won’t use your information if we believe your interests should override ours unless we have other grounds to do so (such as your consent or a legal obligation).
WHO WE MIGHT SHARE YOUR INFORMATION WITH
In connection with the purposes and on the lawful grounds described above and in addition to the recipients of your information as described above, we may share your personal information with third parties that we work with such as:
- third parties we work with to deliver our business (such as those hosting or operating our website and databases, or providing site analytics)
- any selected third party that you consent to our sharing your information with for marketing purposes;
- any other third parties (including legal or other advisors, regulatory authorities, courts and government agencies) where necessary to enable us to enforce our legal rights, or to protect the rights, property or safety of our employees or where such disclosure may be permitted or required by law.
We require third parties to maintain appropriate security to protect your information from unauthorised access or processing.
We use a third party service, Google Analytics, to record and process this data. This enables us to judge the overall number of visitors to the various parts of our site, and how our content is being interacted with, so that we can make steps to improve your user experience. The information collected by Google Analytics is anonymous and cannot be used to identify you personally.
As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. If you do not wish for cookies to be installed on your device, you can change the settings on your browser or device to reject cookies. For more information about how to reject cookies using your internet browser settings please consult the “Help” section of your internet browser (or alternatively visit http://www.aboutcookies.org). Please note that, if you do set your Internet browser to reject cookies, you may not be able to access all of the functions of the website or benefit from any tailored browsing experiences.
HOW WE LOOK AFTER YOUR INFORMATION AND HOW LONG WE KEEP IT FOR
We use appropriate technological and operational security measures to protect your information against any unauthorised access or unlawful use, such as:
- ensuring the physical security of our offices, warehouses or other sites
- ensuring the physical and digital security of our equipment and devices by using appropriate password protection and encryption
- maintaining a data protection policy for, and delivering data protection training to, our employees
- limiting access to your personal information to those in our company who need to use it in the course of their work.
We will retain your information for as long as is necessary to provide you with the services that you have requested from us or for as long as we reasonably require to retain the information for our lawful business purposes.
YOUR RIGHTS TO THE INFORMATION WE HOLD ABOUT YOU
You have certain rights in respect of the information that we hold about you, including:
- the right to ask us not to process your personal data for marketing purposes;
- the right to request access to the information that we hold about you; and
- in certain circumstances, the right to ask us to stop processing information about you.
You may exercise your rights above by contacting us via the general enquiries email address listed on our contact page, or at the top of this page. In relation to our marketing services, there will always be a checkbox on the forms that we use to collect your data which will allow you to specify that you don’t want to be involved in marketing.
Note that if you make a request to access information that we hold about you, we have the right to charge you a fee of £10 to assist us with the administration of your request.
From 25 May 2018, in accordance with new data protection laws which will be in force from that date, you will have certain additional rights in respect of the information that we hold about you, including:
- the right to lodge a complaint about us to the UK Information Commissioner’s Office (https://ico.org.uk/) or the relevant authority in your country of work or residence;
- the right to withdraw your consent for our use of your information in reliance of your consent, which you can do by contacting us using any of the details at the top of this Privacy Notice;
- the right to object to our using your information on the basis of our legitimate interests; and
- the right to receive a copy of any information we hold about you in connection with the performance of our contract with you, or on the basis of your consent, and
- the right to ask us to limit or cease processing or erase information we hold about you in certain circumstances.
You may contact us using the details at the top of this page if you wish to action any of these additional rights and we will comply with your requests unless we have a lawful reason not to do so.
CHANGES TO THIS PRIVACY NOTICE
We may make changes to this Privacy Notice from time to time, which will be posted to this page on our website.
This Privacy Notice was last updated on 23/05/18.